NOTICE OF PRIVACY PRACTICES
Solid Path Psychiatry LLC
Solid Path Psychiatry
Nina Brown, CNP, APRN, PMHNP-BC
200 E Campus View Blvd #200
Columbus, OH 43235
Phone: (888) 828-1814
Email: info@solidpathpsychiatry.com
Effective Date: September 22, 2026
YOUR INFORMATION. YOUR RIGHTS. OUR RESPONSIBILITIES.
This Notice of Privacy Practices describes how Solid Path Psychiatry LLC (“Solid Path Psychiatry,” “we,” “us,” or “our”) may use and disclose your protected health information (PHI), how you may access your health information, and your rights regarding your health information.
Please review this notice carefully.
Solid Path Psychiatry provides psychiatric evaluation, medication management, and related mental health services primarily through secure telehealth. We are committed to protecting the privacy and security of your health information and complying with applicable federal and state privacy laws.
YOUR RIGHTS
When it comes to your health information, you have certain rights.
Get a copy of your medical record
You have the right to request an electronic or paper copy of your medical record and other health information we maintain about you.
You may request your records by contacting us using the information listed in this notice.
We will generally provide a copy or summary of your health information within the time required by applicable law. We may charge a reasonable, cost-based fee when permitted by law.
Ask us to correct your medical record
You may ask us to correct health information about you that you believe is incorrect or incomplete.
We may deny a request when permitted by law. If we deny your request, we will provide you with a written explanation and information about your right to submit a written statement of disagreement when applicable.
Request confidential communications
You may ask us to contact you in a specific way or at a specific location.
For example, you may request that we contact you by phone rather than email or that we use a particular mailing address.
We will accommodate reasonable requests as required by applicable law.
Ask us to limit what we use or share
You may ask us to limit the health information we use or share for treatment, payment, or health care operations.
We are not required to agree to every request.
If you pay for a service or health care item completely out of pocket and request that information not be disclosed to your health plan for payment or health care operations, we will comply with that request unless disclosure is required by law.
Get a list of disclosures
You may request an accounting of certain disclosures of your health information made by us during the applicable period permitted by law.
The accounting does not include certain disclosures, such as disclosures for treatment, payment, and health care operations, or disclosures you specifically authorized.
Get a copy of this notice
You may request a paper copy of this notice at any time, even if you have agreed to receive this notice electronically.
Choose someone to act for you
If you have given someone medical power of attorney or if someone is your legal guardian, that person may exercise your rights and make decisions about your health information when legally authorized to do so.
We will verify the person's authority before taking action.
File a complaint
If you believe your privacy rights have been violated, you may file a complaint with Solid Path Psychiatry or with the U.S. Department of Health and Human Services Office for Civil Rights.
You will not be retaliated against for filing a complaint.
YOUR CHOICES
For certain health information, you may have choices regarding how information is shared.
You may ask us to:
Share information with a family member, close friend, or another person involved in your care or payment for your care.
Share information in a disaster-relief situation.
Contact you using a particular method or at a particular location.
If you are unable to express your preference, we may share information when permitted by law if we believe doing so is in your best interest or when necessary to lessen a serious and imminent threat to health or safety.
Marketing and sale of health information
We do not sell your protected health information.
We will not use or disclose your protected health information for marketing purposes when an authorization is required by law without obtaining that authorization.
Psychotherapy notes
Most uses and disclosures of psychotherapy notes require your written authorization when such notes are maintained separately from the rest of your medical record, except where the law permits disclosure without authorization.
HOW WE MAY USE AND DISCLOSE YOUR HEALTH INFORMATION
The following are examples of ways we may use or disclose your health information as permitted or required by law.
Treatment
We may use and disclose your health information to provide, coordinate, or manage your psychiatric care.
For example, we may communicate with another health care professional involved in your treatment when permitted by law.
Payment
We may use and disclose health information to obtain payment for services we provide.
Solid Path Psychiatry currently operates as a self-pay practice. If you request documentation such as a superbill for possible out-of-network reimbursement, information necessary to prepare that documentation may be included.
Health care operations
We may use and disclose health information as necessary to operate our practice, improve the quality of care, conduct administrative activities, and manage our services.
Individuals involved in your care
When permitted by law, we may disclose relevant health information to a family member, close friend, or another person you identify as being involved in your care or payment for your care.
We will consider your preferences when you are able to express them.
Public health
We may disclose health information for certain public health activities permitted or required by law, such as reporting certain diseases, adverse reactions to medications, or other information required by public health authorities.
Abuse, neglect, or domestic violence
We may disclose information when required or permitted by law to report suspected abuse, neglect, or domestic violence.
Serious threats to health or safety
We may use or disclose information when necessary to prevent or reduce a serious and imminent threat to the health or safety of you, another person, or the public, when permitted or required by law.
Health oversight
We may disclose health information to government agencies authorized to conduct health oversight activities, including activities related to compliance with applicable laws and regulations.
Required by law
We may use or disclose your health information when federal or state law requires us to do so.
Law enforcement and government requests
We may disclose health information for law enforcement purposes or in response to certain government requests when permitted or required by applicable law.
Legal proceedings
We may disclose health information in response to a court or administrative order, subpoena, or other lawful process when permitted or required by law.
Workers' compensation
We may disclose health information as authorized by or necessary to comply with laws relating to workers' compensation and similar programs.
Medical examiners, coroners, and funeral directors
We may disclose health information to a coroner, medical examiner, or funeral director when permitted or required by law.
Organ and tissue donation
We may disclose health information to organizations involved in organ, eye, or tissue donation and transplantation when permitted by law.
Research
We may use or disclose health information for research purposes when permitted by applicable law and appropriate privacy protections are in place.
MENTAL HEALTH AND SUBSTANCE USE DISORDER INFORMATION
Mental health information may receive additional protections under federal or state law.
We will comply with applicable federal and state laws governing the privacy and disclosure of mental health information.
Substance use disorder records
To the extent Solid Path Psychiatry maintains substance use disorder patient records that are subject to the federal confidentiality requirements of 42 CFR Part 2, those records will be handled in accordance with applicable Part 2 requirements.
As required by applicable law, Part 2-protected information will not be used or disclosed for civil, criminal, administrative, or legislative investigations or proceedings against you without the consent or court order and subpoena required by law.
Part 2 protections may apply differently depending on the type of record and the circumstances. Not every health record concerning substance use is necessarily a Part 2 record.
TELEHEALTH AND ELECTRONIC COMMUNICATIONS
Solid Path Psychiatry provides psychiatric services through secure telehealth technology.
Your health information may be created, stored, transmitted, or accessed electronically through systems used to provide and administer your care, such as:
Electronic health records
Secure patient portals
Secure telehealth platforms
Electronic prescribing systems
Electronic communication systems
Laboratory or diagnostic services
Payment-processing systems
We use appropriate safeguards designed to protect your health information.
Electronic communication may involve privacy or security risks. We encourage you to use the secure patient portal whenever available for health-related communication.
OUR RESPONSIBILITIES
We are required by law to:
Maintain the privacy and security of your protected health information.
Provide you with this notice describing our legal duties and privacy practices.
Follow the privacy practices described in this notice while it is in effect.
Notify you as required by law if a breach occurs that may have compromised the privacy or security of your protected health information.
Provide you with a copy of this notice upon request.
Comply with applicable federal and state privacy requirements.
We will not use or disclose your health information for purposes other than those described in this notice unless you provide written authorization or the law otherwise permits or requires the use or disclosure.
If you provide written authorization for a use or disclosure, you may generally revoke that authorization in writing at any time to the extent permitted by law. Revocation will not affect uses or disclosures that have already occurred based on your authorization.
STATE LAW AND ADDITIONAL PRIVACY PROTECTIONS
Federal and state laws may provide additional protections for certain types of health information, including mental health, substance use disorder, genetic, reproductive, HIV-related, and other specially protected information.
Solid Path Psychiatry will comply with applicable federal and state privacy requirements based on the circumstances and the laws applicable to your care.
Because telehealth services may involve patients located in different states, privacy and confidentiality requirements may vary depending on applicable law.
CHANGES TO THIS NOTICE
We reserve the right to change this Notice of Privacy Practices.
If we make a material change to our privacy practices, we will update this notice and make the revised notice available as required by law.
The current version of this notice will be available on our website and upon request.
HOW TO CONTACT US
If you have questions about this Notice of Privacy Practices, would like to exercise one of your privacy rights, or would like to request a copy of this notice, please contact:
Nina Brown, CNP, APRN, PMHNP-BC
Solid Path Psychiatry LLC
200 E Campus View Blvd #200
Columbus, OH 43235
Phone: (888) 828-1814
Email: info@solidpathpsychiatry.com
HOW TO FILE A PRIVACY COMPLAINT
You may contact Solid Path Psychiatry using the information above if you have questions or concerns about your privacy.
You may also file a complaint with the:
U.S. Department of Health and Human Services
Office for Civil Rights
You may submit a complaint through the HHS Office for Civil Rights complaint process or contact the Office for Civil Rights using the information provided by HHS.
You will not be retaliated against for filing a privacy complaint.
ACKNOWLEDGMENT
You will be asked to acknowledge that you received or were provided access to this Notice of Privacy Practices.
Your acknowledgment confirms receipt or access to the notice. It does not constitute an authorization for uses or disclosures of your health information that are not otherwise permitted by law.
If you decline to sign the acknowledgment, Solid Path Psychiatry may document the effort made to obtain your acknowledgment and the reason it was not obtained, as required by applicable law.
Solid Path Psychiatry LLC
Notice of Privacy Practices
Effective Date: September 22, 2026